OFFICE OF SECRETARY

Appointed by the Governor with Senate advice and consent, the Secretary of Budget and Management supervises the Department. The Secretary also is the Governor's principal adviser in fiscal matters. In addition, the Secretary prepares the Department's portion of the agenda for Board of Public Works meetings (Code State Finance and Procurement Article, secs. 3-201 through 3-206).

The Secretary is a member of the Governor's Executive Council; the Governor's Subcabinet for Children, Youth, and Families; and the Governor's Council on Adolescent Pregnancy. The Secretary also serves on the Board of Revenue Estimates; the Capital Debt Affordability Committee; the Procurement Advisory Council; the State Employees' Health Insurance Advisory Council; the Pricing and Selection Committee for Rehabilitation and Employment Programs; the Commission on Correctional Standards; the State Use Industries Advisory Committee; the Asbestos Oversight Committee; the State Information Technology Board; the Board of Trustees of the State Retirement and Pension System; the Interdepartmental Advisory Committee for Minority Affairs; and the Governor's Year 2000 Readiness Task Force.

The Division of Finance and Administration oversees internal fiscal operations of the Department, verifies budget requests and amendments, and maintains master control ledgers of State employee positions. The Division prints the Maryland State Budget (known as the State Budget Book) as proposed by the Governor to the General Assembly, and related publications. It also prepares the Statewide Cost Allocation Plan that is filed with the federal government to obtain reimbursements for the cost of indirect State services that benefit federally funded programs (Code 1957, Art. 19, secs. 43-46; State Finance and Procurement Article, secs. 3-201 through 3-206, 7-101 through 7-121).

The Division of Policy Analysis began in 1976 as the Division of Management Analysis and Audits and was reorganized under its present name in 1996. The Division conducts management studies, performance audits, and program analyses of State agencies and programs. It oversees the Council on Management and Productivity, the State Travel Management Office, the State Fleet Management Office, and the Procurement Unit. In addition, the Division provides technical assistance to State agencies in management, planning, program evaluation, and systems development (Code State Finance and Procurement Article, secs. 3-501 through 3-503, 7-101 through 7-121).

OFFICE OF BUDGET ANALYSIS

The Office of Budget Analysis began as the Office of Budget and received its current name in July 1996. The Office of Budget, formed earlier in 1996, merged the functions of two divisions: Fiscal Planning and Budget Analysis.

The Office of Budget Analysis helps the Secretary of Budget and Management draft an annual State operating budget for the Governor's consideration. To help prepare the draft, the Office evaluates requests for appropriations from all operating units of State government.

The Office studies and makes recommendations on financial, revenue and fiscal matters that affect the current budget of State government, including budget amendments. The Office also reviews projected budgetary requirements. To detect any duplication or overlap of work, duties, or functions, the Office examines the administration, organization, staffing, duties, and responsibilities of State agencies.

Professional personnel of the Office are assigned certain areas of State government to study and analyze. They evaluate budget requests, historical data, and other information about State agencies under their review and make recommendations regarding agency budgets.

The Office also enforces laws and regulations that ensure economical and efficient use of State funds, personnel, equipment (including State-owned motor vehicles), and other resources. In addition, the Office studies economic conditions, trends, and indicators, and analyzes their impact on Maryland; prepares forecasts of revenues and expenditures, State debt, and aid to local governments; and undertakes fiscal research projects as needed by the Department (Code State Finance and Procurement Article, secs. 3-201 through 3-503, 7-101 through 7-404).

OFFICE OF CAPITAL BUDGETING

The Office of Capital Budgeting started within the Department of State Planning. In 1989, responsibilities for capital budgeting transferred to the Division of Capital Programs in the Department of Budget and Fiscal Planning (Chapter 540, Acts of 1989). Renamed the Division of Capital Budgeting in 1990, the Division became the Division of Capital Budget under the Office of Budget in 1996. Later that year, the Division was reorganized as the Office of Capital Budget and, in 1997, as the Office of Capital Budgeting.

The Office prepares the Governor's Annual Capital Budget and develops the Five-Year Capital Improvements Program. The Capital Budget includes State-owned construction projects and numerous grant and loan programs. For State-owned construction projects, the Office reviews facility programs and must approve them before design can begin. The Office, however, does not review Department of Transportation projects. For all capital projects, the Office inspects sites, holds hearings, and prepares testimony for the General Assembly.

The Office provides technical assistance to State agencies in preparing master plans, and studies the feasibility and need for certain State facilities. The Office also coordinates the purchase of all capital equipment for State agencies (Code State Finance and Procurement Article, secs. 3-601 through 3-611).

OFFICE OF INFORMATION TECHNOLOGY

Functions of the Office of Information Technology began in 1993 when certain responsibilities for information technology were assigned to the Department of Budget and Fiscal Planning (Chapter 120, Acts of 1993). The Office of Information Technology formed within the Department of Budget and Management in 1996 (Code State Finance and Procurement Article, secs. 3-401 through 3-405).

In 1997, the Department was authorized to establish a telecommunication and computer network in Maryland (Chapter 722, Acts of 1997). The network is to be accessible through direct connection and through local intra-LATA (local access and transport areas) telecommunications to State and local governments and public and private educational institutions in Maryland (Code State Finance and Procurement Article, sec. 3-705).

Financial Management Information Systems (FMIS) was organized in 1991 to create a new, high-technology, administrative management system for State government. In 1996, it was placed under the Office of Information Technology.

This division is responsible for computer applications that manage the system of State government purchasing, accounting, payroll, personnel, and budgeting.

Planning, Standards, and Technical Assistance started as Information Technology in 1993. At that time, first the Governor and then the General Assembly established the position of Chief of Information Technology to develop policies, procedures, and standards for statewide information technology (Executive Order 01.01.1993.06; Chapter 120, Acts of 1993). Within the Office of Information Technology, the division was reformed under its current name in 1996.

To assure Maryland's preeminence in information technology, Planning, Standards, and Technical Assistance prepares and updates a statewide Master Plan of Information Technology.

Appointed by the Governor, the Chief of Information Technology heads this office (Code State Finance and Procurement Article, sec. 3-410).

Telecommunications began as the Telecommunications Division in the Department of General Services. The Division became the Office of Telecommunications Management in 1986, when the General Assembly expanded Department responsibilities for telecommunications management to provide guidelines and central direction to all State agencies in the procurement, use, and maintenance of communication systems. The Office reorganized as Telecommunications in 1990. It joined the Department of Budget and Management in 1996 under the Office of Information Technology.

Telecommunications coordinates voice, video, wireless, data and other electronic communication services, including MARCOM, an integrated digital State communications network (Code State Finance and Procurement Article, secs. 4-901 through 4-904).

Telecommunications is responsible for five units: Administrative and Financial Services; Enterprise Networking Services; Technical Support Services; Telecommunications Access of Maryland; and Wireless Support Services.

OFFICE OF PERSONNEL SERVICES & BENEFITS

The Office of Personnel Services and Benefits was created as the Office of Human Resources in 1996 when functions of the former Department of Personnel transferred to the Department of Budget and Management. The Office was renamed the Office of Personnel Services and Benefits on June 1, 1998.

The Office is responsible for Employee Benefits and the Employee Development and Training Institute, and four main divisions: Employee Relations; Medical Services; Recruitment and Examination; and Salary Administration and Position Classification.

Within the Department of Budget and Management, Employee Benefits was formed in 1996. This office supervises Employee Benefits and Medical Services, and is aided by the State Employees' Health Insurance Advisory Council.

The Employee Development and Training Institute began in 1995 as the Employee Development Division in the Department of Personnel. As the Employee Development and Training Division, it transferred to the Department of Budget and Management in 1996. Shortly thereafter, the Division was reorganized as the Employee Development and Training Institute.

The Institute is responsible for the Employee Development Center, the Information Technology Training Center, Club Maryland, the Incentive and Innovative Idea Awards Program, the Service Awards Program, and the Continuous Quality Improvement Program. The Institute also coordinates the training and employee awards program and the State Quality Initiative (Code State Personnel and Pensions Article, secs. 10-101 through 10-404).

The Employee Relations Division was created in 1969 as the Employee Assistance Program and assigned to the Department of Personnel in 1970. In accordance with the Executive Order on Fair Employment Practice, the Program reorganized in June 1995 as the Employee Services Division. Under its present name, it transferred to the Department of Budget and Management in 1996.

Under the Office of Personnel Services and Benefits, the Division monitors, investigates, and mediates all grievances, complaints, and equal economic opportunity matters of State employees.

The position of Medical Director was established in 1937. Functions of the office were organized as the Medical Services Division in 1995. Formerly under the Department of Personnel, the Medical Services Division moved to the Department of Budget and Management in 1996.

The Division determines if State employees or applicants for State employment are employable in terms of their health. The Division also oversees the Department's Drug-Testing Program.

Duties of the Recruitment and Examination Division date to 1920 when the Merit System first was established for employees of State government. By 1947, the Examination Division was formed. It was renamed the Recruitment and Examination Division by 1977. From the Department of Personnel, it moved in 1996 to the Department of Budget and Management where it was placed under the Office of Human Resources (now Personnel Services and Benefits).

The Division recruits, tests, and certifies candidates as eligible for employment in classified positions within State government. Information about Maryland State employment opportunities and applications may be obtained by calling the Division. Personnel specialists also are available for employment counseling at Division offices (Code State Personnel and Pensions Article, secs. 4-201 through 4-307).

Vacancies in classified positions are advertised in the newspapers and in bulletins sent to State agencies. They also are listed with the Maryland Job Service, Division of Employment and Training, Department of Labor, Licensing, and Regulation.

The Division works through three units: Application Control; Recruitment and Examination; and Test Administration.

The Salary Administration and Position Classification Division began in 1947 as the Classification Division. In 1953, it was reorganized as the Classification and Compensation Division. By 1977, the Division was renamed the Salary Administration and Position Classification Division. By 1981, it was divided into two units: the Salary and Benefits Division, and the Position Classification Division. Since 1985, it has borne its present name. In 1996, it moved to the Department of Budget and Management under the Office of Human Resources (now Personnel Services and Benefits).

The Division determines the classification for all State employee positions under the jurisdiction of the Secretary of Budget and Management. The Division analyzes individual positions and systematically maintains the classification plan. The Division also maintains the State Salary Plan. In addition, the Division recommends emergency salary actions and develops salary and benefits data and costs for pay recommendations (Code State Personnel and Pensions Article, secs. 6-101 through 6-404).